MEMORANDUM OF ASSOCIATION

Our Mission Statement

Hallbankgate Hub aims to continue or to establish a community shop that meets the identified needs of the community of Hallbankgate and the surrounding area. It will offer other facilities and benefits as far as possible as decided by the community itself. It will achieve these aims by the most appropriate means, financial and otherwise.

Values and Vision

Our values are that we wish to retain in our village a strong sense of community, belonging and social inclusion. With the closure of our village shop, a facility has been taken away and this has a knock on effect for all of us. We value our shop as a focus point, a place to meet and to find out what is going on around us. The shop has always provided a free delivery service to those who can’t get down to the shop itself and this is a vital service to the elderly or those without transport. Our shop is more than a shop it is a service and we wish for this to continue, improve and expand.

Our vision is that we continue to have a shop in Hallbankgate that provides local residents with an attractive, friendly place to shop and one that meets most, if not all of their shopping needs. We want to ensure that the shop is viable and has a secure and certain future.

It should be owned and controlled by the community in whichever way that is set up, for example a Community Benefit Society where any profits made will be ploughed back into the shop or into community projects. Whichever model of ownership is used we want the running of the shop to be open and transparent with a strong organisational team who are receptive to new ideas and offers of help.

As well as being a place to buy food we foresee the premises being used as a “hub” for other services and a place to meet. Services may include a post office, library link and a small tea shop. Other suggestions are dry cleaning, parcel drop off, prescription collection point and displays of local crafts and artists. Services will develop over time and respond to the needs and suggestions of the community.

We want our shop to provide a high standard of service and be a beacon of excellence. In this way we hope that we can draw custom from many of the surrounding villages and be a true competitor to the large supermarkets and their online delivery services. We hope that when people experience the personal and responsive service from our shop, they will change their shopping habits. In this way we hope that the shop will grow and expand.

We want members of the community to be involved in the day to day running of the shop and so create a sense of ownership and a high level of commitment and determination that it will succeed. We can be innovative in what we supply. Operating within environmental health legislation, we could sell home baking, bread and preserves made by members of the community.

We want to be able to provide local employment with the initial recruitment of a paid manager. As the shop expands and becomes successful, future employment opportunities may arise.

We want the shop to have strong links to other organisations within the community such as the pub and school. We can see possibilities for projects and community events that bring these organisations together.

Aims and Objectives

Aims

* To establish and develop a democratic organisation with an open and affordable membership structure.

* To find out what services and goods the community needs.

* To assess the options available.

* To set up a viable and community owned shop and village hub   as outlined above.

Objectives

Communication and consultation with the local community.

Public meetings and questionnaire.

Visiting other shops in order to understand what is involved.

Selecting premises and assessing the costs in preparation for trading.

Developing a business plan including a financial plan.

Opening a bank account, fundraising, applying for grants, and selling shares – depending on the legal structure that we choose.

Choosing a legal structure.

Recruitment of volunteers, to assist the development of the shop.

Framework for the Committee

The committee was elected on the 5th January 2015 and will be re-elected on incorporation* or on an annual basis if incorporation is unsuccessful.

Registering the business with a formal legal structure which will include its Memorandum of Association or equivalent governing document.

The committee will meet on a monthly basis, or more frequently, should the need arise. Members of the steering group will always be invited to attend.

The Steering Group should be a welcoming and inclusive group for anyone in the village who has an interest in the hub and wishes to be practically involved. This allows us to have a “bank” of people with expertise that can be called upon and the ability to create specialist groups with specific tasks. This doesn’t exclude all those people who filled in the questionnaire at the original public meeting who are interested but not actively involved. They will be kept informed and can join the steering group at any time.

A volunteer committee has come together to pursue the aims and objectives as above.

The committee consists of the following:

Chair: John Foster

Scope of Activity: Chair meetings. Delegate tasks. Make decisions on behalf of the organisation between meetings in consultation with the committee.

Treasurer: Steve Bowles

Scope of Activity. Open a bank account. Set up accounting systems. Prepare financial reports.

Secretary. Christine Lloyd

Scope of Activity: Keep records and minutes. Prepare correspondence. Liaise with the rest of the group through emails and letters/phone calls.

Groups

Research Lead / Press Officer: Aimee Barber

Scope of Activity: Developing, distributing and analysing a community consultation. Press and public relations

Business planning Lead: Walter Corbet

Scope of Activity: Commencing the development of a business plan and gathering further expertise within the group to assist with this.

Website and IT Lead: Peter Lloyd

Scope of Activity: Developing and administrating a website and Facebook page and gathering content and information for this media.

Other groups will develop as the need arises and will be further recorded on an amended Memorandum of Association.